What are the Main Advantages to Using a CMS?

Nowadays content has become an integral part of communication between businesses and their consumers. With the number of startups increasing massively over the years, the need for content management has sprung up as well.

In today's fast-paced world, it’s difficult to keep up with the pace and humanly it’s not possible to retain that much information in our minds. This is where CMS comes into play.

Content management system or more precisely (CMS), in simple words, is a software application that allows the users to create and modify digital content.

Early on CMS software was used to manage documents and local computer files however most CMS are now designed to manage content on the web. Under are some major advantages of CMS in today’s world.

• Each CMS also provides an editing tool that allows one or more users to publish updates live on the web thus coming up with instant content updates. 
• It allows users to keep track of the content on their websites with ease. The system is flexible, simple, and accessible to all business sizes and so CMS acts as an enterprise content management system as well. 
• CMS is a user-friendly program, enabling users to upload any files and data in an instance. Furthermore, it allows non-technical users to develop their own websites without the need-to-know coding at all. So, it allows flexible content delivery.
• A CMS can be accessed by anyone from anywhere in the world. All a person needs is a computing device with internet access.
• WordPress is one of the most popular CMS out there used by more than 30% of the websites on the web and it’s totally free. While widely used, WordPress has some disadvantages you should know about when choosing the best CMS for your business. 
• CMS has the best security system to ensure the security of your database from hackers.
• Structured content is published which is cost efficient thus reducing the costs of hiring a coder and most importantly you are in control with the authority of assigning tasks and checking progress at any time of the day. Publishing content has never been this easier.

Although there are many benefits of using a CMS, there are also some problems associated with it that a user may need to think over before opting for one.

• There would be regular updates needed to ensure the security of your software.
• Users are highly dependent on plugins and widgets.
• There could be hidden costs as many plugins and widgets are used which may cost a user a lot.
• The speed of a web page designed using CMS is relatively slow compared to other options available.
• It is also high maintenance due to the high traffic coming on that site so they need to be maintained on a day-to-day basis.
• There may be some limitations in functionalities of CMS and it may not keep up with workflow if there is a larger project that requires multiple processes.

Many advantages of using CMS have already been highlighted above but the two main advantages to using CMS are below.

CMS is used to give nontechnical users the ability to update content with ease and comfort with no need to hire programmers saves a lot of money.

That being said it also is time-efficient. The user is provided with an admin panel that is accessed from a browser, allowing images to be uploaded, content to be added and even themes to be changed. In short, CMS allows a user to do their work without the need for assistance from any other source. 

WCMS is a content management system specifically for web content. It allows users to collaborate, maintain and control the content on a website and offers other CMS components for efficient content management, sharing, and marketing.

The webpage can be accessed through a web browser. It consists of a content management application (CMA) that allows developers, content writers to create a layout of the web page and make it undergo further alterations to suit their requirements without requiring any support from the IT department.

There is also a content delivery application (CDA) that helps transform the content created into a visible format for consumers. Websites have become an important medium for promoting businesses. In fact in modern-day society, most businesses solely depend on websites for their promotional purposes. WCMS serves as a catalyst for these businesses and allows them to remain persistent in their work across various platforms whether it be web or mobile.

There are some pros and cons of using WCMS. First, let us look at some advantages of using WCMS;

• Firstly, WCMS is cost-effective. Most of them are totally free or come at a very low cost. Org, Drupal, Joomla, and Volusion are popular WCMS some of which come with the free versions. However, the paid version comes with a lot more features that a user can get access to by paying for it.
• It is easy to use and people with zero to no experience are easily able to use and adapt to it.
• Tools available come easily customizable front ends.
• Users are able to Non disruptively manage workflow within CMS.

Let's have a look at some of the disadvantages that come along with the use of WCMS;

• Although WCMS are cost-effective when dealing with large-scale projects, the cost could increase massively.
• Due to the dependency on the hardware side, there could be problems arising such as delays.
• If the system is not well kept and not updated on time, it could be susceptible to cyberattacks.

With each passing day, the need for web content management is increasing. It has come here to stay and there is constant development in this department. With a simple click, we can find a number of WCMS which fit our needs and could help companies in getting their message across. With the aid of WCMS, the world seems to be much smaller than it really is.