Phone Systems (VoIP) Software

What is Phone Systems (VoIP) Software?

Phone systems software, also known as Voice over IP (VoIP) software, transforms voice data into digital signals that are transmitted through an internet connection to make and receive phone calls. VoIP systems do not require physical landline services or networks to function, and many organizations are now choosing VoIP software due to its convenience, cost-effectiveness, and flexibility.

Modern VoIP solutions are no longer siloed from other business technology, and fully integrated communication systems are becoming a must-have for competitive advantage. For example:

  • VoIP is part of overarching UCaaS solutions that centralize communication tools such as voice calls, video conferencing, and messaging into one platform.
  • VoIP software can also be integrated with contact center solutions to centralize an organization’s communication tools, increase agent productivity, and streamline customer experience.
  • Many leading VoIP providers now offer CX software solutions as all-in-one suites for facilitating communication, centralizing support and experience tools, and managing customers and employees for a streamlined experience.

Key Capabilities of Phone Systems (VoIP) Software

  • Basic Calling Features:
    • Domestic & International Calling
    • Voicemail
    • Caller ID
    • Call Waiting
    • Speed Dial
    • Ring Groups
    • Conference Calling
    • Call Blocking
    • Call Forwarding
    • Hold Music
  • Call Monitoring & Whisper Coaching: VoIP solutions offer call monitoring tools for supervisors to listen in on calls and provide live coaching tips for employees or agents.
  • Automatic Call Distribution (ACD): VoIP systems offer ACD, which helps maximize efficiency by automatically distributing incoming calls based on customized rules.
  • Intelligent Call Routing: AI-powered VoIP vendors can deliver intelligent call routing, for transferring calls to the best agent based on need or sentiment.
  • Click-to-Call: VoIP solutions provide one-click calling buttons that can be integrated into company websites or CRM systems for instant call connections.
  • Softphones: Virtual softphones, either via desktop or mobile apps, make it possible to use VoIP for calls on any device with an internet connection.
  • Auto-Attendant: By automatically answering calls, an auto-attendant, also known as a virtual receptionist, provides information such as business hours and location, while also being able to route callers to the appropriate agent or department.
  • Call Analytics: Many VoIP providers offer call tracking tools that companies can use to analyze call quality, for process improvements and customer experience insights.
  • Voicemail-to-Email Transcription: VoIP systems provide voicemail-to-email transcription that will send a recording of a voicemail along with a written transcript to employees' inboxes.
  • Interactive Voice Response (IVR): IVRs guide callers through automated menus to identify needs and efficiently route calls, helping reduce wait times.
  • APIs: Many VoIP providers provide APIs so developers can integrate VoIP features directly into company systems and applications.

Have more questions about phone systems software? Jump to our phone systems FAQs to learn more.

Top 10 Phone Systems (VoIP) Providers

PanTerra - Streams / Crexendo / RingEX / Phonexa / Twilio Voice / Vonage / VirtualPBX / 8x8 X Series / Switchvox Cloud / VoIPstudio

WH Score
8.0
3CLogic
8reviews
Starting Price:N/A
3CLogic offers contact center solutions that are sleek, effective, and segmented into convenient levels of service adapted to the needs of small and enterprise business models. They have multiple products to facilitate outbound, inbound, and multichannel services along with robust integration tools ...
WH Score
7.9
West Telecom
0reviews
Starting Price:N/A
West Telecom is a leading provider of advanced communication solutions, offering businesses a comprehensive suite of features and cutting-edge technology. With a strong focus on innovation and customer satisfaction, West Telecom delivers reliable and scalable phone systems that cater to businesses o...
WH Score
7.9
Verizon VoIP
0reviews
Starting Price:$35 per phone number / per month
Verizon VoIP Business Digital Voice is an advanced communication solution that is built to withstand peaks in customer call volumes, via secure and hosted VoIP infrastructure. The platform empowers remote and hybrid teams by providing access to their phone system no matter where they are, which incl...
WH Score
7.9
sipVine
0reviews
Starting Price:$19.95 per user / per month
sipVine was founded in 2005, with the sole aim of providing high-quality, feature-rich VoIP-based phone services for small and medium businesses. The sipVine solution is deployed on the customer’s equipment and VoIP QoS software. During the call, the VoIP QoS software prioritizes the voice tra...
WH Score
7.9
Sprinklr
0reviews
Starting Price:$249 per user / per month
Sprinklr is an AI-powered Customer Experience Management (CXM) platform that unifies customer support, sales & marketing, social media, and analytics into one platform that companies can use to enhance customer and employee experiences alike.  Sprinklr streamlines daily activities for custo...
WH Score
7.9
CloudTalk
0reviews
Starting Price:$25 per user / per month
CloudTalk is a business VoIP system that centralizes call data, automates workflows, and provides analytics to support the specific needs of an organization's sales and customer service teams. CloudTalk offers a robust suite of AI-powered VoIP features, CX tools, and integrations to help companies t...
WH Score
7.9
OfficeSuite UC®
0reviews
Starting Price:$13.5 per user / per month
OfficeSuite UC® is a comprehensive platform for unified communications that gives enterprises a wide range of capabilities for collaboration and communication. This technology facilitates more effective team communication and collaboration by fusing audio, video, message, and conference technolo...
WH Score
7.9
CallHippo
0reviews
Starting Price:$18 per user / per month
CallHippo is an industry-leading, virtual business phone system that leverages AI-enhanced features to help organizations improve agent performance, automate calling workflows, and drive revenue through improved communication and cost savings.
WH Score
7.9
CallTrackingMetrics
0reviews
Starting Price:$65 per user / per month
CallTrackingMetrics is a global conversation analytics provider giving marketers data to make confident strategy decisions. Over 100,000 users, including The Washington Post, Verizon Connect, and ServiceMaster, rely on CTM to make data-driven advertising decisions. CTM integrates with core tools mar...
WH Score
7.9
RingCX
0reviews
Starting Price:$65 per user / per month
RingCX is an AI-powered contact center solution that offers a single, unified console for all communication channels - from voice to social media. Featuring real-time dashboards and conversational insights that are driven by AI, contact center teams now have an inbuilt virtual assistant within their...

Learn more about Phone Systems Software

Is VoIP better than landline?

Landline and traditional on-site PBX systems are being phased out increasingly every year due to the vast benefits of VoIP, such as cost-savings, productivity hikes, and robust feature sets including global VoIP calling, virtual assistants, intelligent call routing, and even customer journey mapping. 

Is VoIP cheaper than a landline?

VoIP phone systems are cheaper than landlines, typically costing less than 50% of what a landline costs. This is because a VoIP platform operates through your existing internet connection, compared to the copper wires of landlines, which must be physically installed.

What is the difference between VoIP and UCaaS?

VoIP is one form of communication i.e. voice-based communication, which can be facilitated over the internet. UCaaS, on the other hand, is short for Unified Communications as a Service, which consolidates a variety of different communication channels into one centralized platform.

In other words, UCaaS solutions consist of voice, SMS, chat, email and even video, all within a single agent console - while VoIP refers to only one communication channel, which is voice.

Does VoIP work during a power outage?

No. VoIP does not work during a power outage. VoIP relies on an internet connection, so when the VoIP router loses power, the system cannot be used to make and receive calls. However, organizations can reduce VoIP system downtime during a power outage by using backup power sources or forwarding calls to mobile devices while the power is off.

Can VoIP work without the internet?

No. VoIP will not work without an internet connection. VoIP software converts voice signals into digital data that is transmitted through a high-speed internet connection to make and receive calls. When the internet is down, companies must rely on mobile devices for communication.

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