Employee Scheduling Software

What is Employee Scheduling Software?

Employee scheduling software enables teams to assign, monitor and manage shifts for workers across shift-based business operations. Typically part of overarching workforce management platforms, dedicated employee scheduling applications are now highly popular across industries that rely heavily on shift and roster-based work, such as restaurants/bars/cafes, hotels, airlines, hospitals and pretty much every round-the-clock retail customer service team.

Shifts are determined based on factors such as employee availability, skill-sets and labor laws, in order to ensure every employee is utilized resourcefully, and while staying compliant with relevant regulations. Additionally, employee scheduling software today also takes work-life balance into consideration, by providing employees autonomy to choose shifts that are personally convenient to them, or swap with other employees. All of this is now doable on the go; many top employee scheduling software providers offer mobile apps to check shift timings, calendars and even payroll.

Key Features of Employee Scheduling Software

  • Shift management: Managers and employees alike can identify free time slots, assign shifts, and swap if needed, while managers approve or reject shift requests.
  • Dynamic calendars: View your entire team's day-to-day engagements in a variety of layouts, from Kanban boards to Gantt charts, or a classic calendar.
  • Time off management: Employees can submit time-off requests directly from their scheduling app or desktop console. For this purpose, integrating existing time and attendance software is useful, to facilitate a seamless flow of shift data for accurate payroll processing.
  • Cross-application collaboration: Employee scheduling software can be integrated with productivity-focused tools such as project management software, so timely alerts can be generated to ensure your employees never miss a single shift.
  • Reports and analytics: Identify patterns pertaining to over-staffing and under-staffing, skills shortages, or any compliance violations through real-time dashboards and reporting capabilities, inbuilt within employee scheduling software.

Top 10 Employee Scheduling Software

Gusto / isolved / RUN / Workday / Paylocity / ADP Workforce Now / Paycor / UKG Pro / Dayforce / Workable

WH Score
9.2
Gusto
87reviews
Starting Price:$6 per employee / per month
Gusto offers a modern HR software system that is complete with tools for payroll, HR, benefits, and compliance. 
WH Score
9.0
isolved
147reviews
Starting Price:N/A
isolved is the most-trusted HCM technology leader, providing the best combination of software and services to meet the needs of today’s People Heroes – HR, payroll, and benefits professionals. 
WH Score
8.9
RUN
74reviews
Starting Price:N/A
RUN, powered by ADP, is a web-based payroll solution tailored to the payroll needs of small businesses. RUN can integrate with multiple third-party accounting software and human resource management services from ADP to give you a full spectrum of features and tools you need to manage everything from...
WH Score
8.8
Workday
13reviews
Starting Price:N/A
Workday is a leading provider of enterprise cloud applications for finance and human resources. With a modern, intuitive user interface and a suite of applications that work seamlessly together, Workday delivers a better way for organizations to manage their financials, workforce, and business perfo...
WH Score
8.8
Paylocity
65reviews
Starting Price:N/A
Paylocity is a cloud-based payroll and human capital management (HCM) software for small to mid-sized businesses. It offers a comprehensive suite of HR tools to streamline HR processes, improve employee engagement, and support business growth. 
WH Score
8.7
ADP Workforce Now
91reviews
Starting Price:N/A
ADP Workforce Now is a comprehensive software solution designed to help businesses of all sizes manage their human resources (HR) needs. With a range of features that include payroll, benefits administration, time and attendance tracking, and compliance management, ADP Workforce Now is a powerful to...
WH Score
8.7
Paycor
238reviews
Starting Price:$5 per employee / per month
More than 30,000 medium and small businesses nationwide trust Paycor to help them engage, manage and develop their people. Paycor is known for delivering the best unified HCM platform for the SMB market, featuring user-friendly Payroll & Tax compliance software, HR & Benefits, Learning Manag...
WH Score
8.7
UKG Pro
178reviews
Starting Price:N/A
Designed for organizations that prioritize diverse workforces and cultures of trust and belonging, UKG Pro® aims to put people at the center of an organization's strategy. From HR and complex payroll to talent and industry-focused Workforce Management (WFM), UKG's Human Capital Management Soluti...
WH Score
8.6
Dayforce
24reviews
Starting Price:N/A
Dayforce is a modern, comprehensive, global human capital management (HCM) platform that has features and tools focused on delivering an excellent employee experience.  Dayforce tracks all your data, generated during the whole of an employee's time at your company to provide centralized org...
WH Score
8.6
Workable
82reviews
Starting Price:$149 per employee / per month
Workable simplifies HR with a suite of products for recruitment and employee management. Workable Recruiting is the leading Applicant Tracking System, enhancing hiring with AI, powerful sourcing tools, and seamless integration with major job boards. Speed up hiring with automation, and stay informed...
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